Guidance on Data Storage and Sharing

Institutional data must be stored and shared using approved platforms based on its classification level. To ensure proper handling and security, data storage tools are designated for specific types of information, including Confidential, Sensitive, Internal, and Public data. Below, you’ll find guidance on where to securely store and share data across different classifications in accordance with university policies.

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Approved for storage of:

  • Confidential Data (e.g., personal identifiers, financial data, authentication data, health information)
  • Sensitive Data (e.g., personally identifiable information, Personal Data)

DocuWare

Approved for storage of:

  • Confidential Data (e.g., personal identifiers, financial data, authentication data, health information)
  • Sensitive Data (e.g., personally identifiable information, Personal Data)

uStor

Approved for storage of:

  • Confidential Data (e.g., personal identifiers, financial data, authentication data, health information)
  • Sensitive Data (e.g., personally identifiable information, Personal Data)

University-Managed Devices

Approved for storage of:

  • Sensitive Data (e.g., personally identifiable information, Personal Data)
  • Internal Data (e.g., internal documents, policies, budget information)

Not Suitable for 

  • Confidential Data

App State Google Drives

Approved for storage of:

  • Sensitive Data (e.g., personally identifiable information, Personal Data)
  • Internal Data (e.g., internal documents, policies, budget information)

Not Suitable for 

  • Confidential Data

Secure File Exchange (File Share)

Approved for storage of:

  • Confidential Data (e.g., personal identifiers, financial data, authentication data, health information)
  • Sensitive Data (e.g., personally identifiable information, Personal Data)
  • Internal Data (e.g., internal documents, policies, budget information)

Usage:

  • Must be used for secure exchange of Confidential and Sensitive data

Public Data Storage

Approved for Storage of:

  • Public Records, Directories, Press Releases, Public Presentations

Guidelines:

  • No security restrictions or special handling requirements

Need Help?

Contact the Office of Information Security at security@appstate.edu or visit App State Security Policies for more details.